Program Coordinator III

Posting Details

Posting Details

Posting Number S12730P

Working Title Program Coordinator III

Department PSO-Carl Vinson Inst of Govt

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Carl Vinson Institute of Government - Who We Are
As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university's overarching public service mission of improving people's lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government's role in its success, is at the heart of UGA's land-grant and sea-grant mission to serve the State of Georgia and its residents.

We have a wide range of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multi-disciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia.

Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders.

Whether it is through our award-winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e-mobility strategies for local governments .... We Know Georgia. Fulfilling our land-grant and sea-grant mission to serve the State of Georgia is more than a project. It's our purpose.

We are growing and excited to add individuals to our team who share our commitment to public service - building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond.

Our Culture - How We Operate
We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia's governments in a comprehensive and objective fashion.

College/Unit/Department website www.CVIOG.uga.edu

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Normal business hours are M-F, 8-5. Occasional after hours may be needed.

Advertised Salary Commensurate with Experience

Posting Date 10/03/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/04/2024

Special Instructions to Applicants

Position is located in our Atlanta Office: 18 Capitol Square SW, Atlanta, GA 30334

Location of Vacancy Atlanta Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Public Service Professional AD

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position is responsible for coordinating financial management training certification programs. The incumbent should be collaborative and work well in a team environment. Strong written and oral communication skills are involved in both internal and external interactions. Attention to detail is important as records need updating in a timely manner. The incumbent will work independently and prioritize tasks in performing duties.

Knowledge, Skills, Abilities and/or Competencies

Good written and verbal skills, computer proficiency, ability to work independently and in a team environment.

Physical Demands

• Lift lightweight materials, walking, bending, travel to off-site locations.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? No

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Responsible for all course data in registration system. This includes creating course schedules, identifying instructors, and creating classes in the registration database. Ensures participants meet completion requirements prior to issuing credit. Verifies and saves attendance records. Sends course evaluations to students, retrieves evaluation results, sends results to faculty, and archives records.

Percentage of time 30 Duties/Responsibilities

Enrolls students in the learning management system (LMS) and communicates how to access course content. Emails students regarding training location and requirements for course completion. Retrieves course grades, enters grades in the registration system. Issues continuing education units and certifications earned in a timely manner. Removes students from LMS once course is completed.

Percentage of time 25 Duties/Responsibilities

Advises students regarding required courses to earn their certification within required time frames. Answers, in a timely manner, student calls and emails regarding programs. Documents discussions in the student's registration record.

Percentage of time 15 Duties/Responsibilities

Orders program supplies. Monitors program financial accounts to ensure expense invoices are properly charged and registration fees are paid. Initiates and tracks work agreements for faculty teaching in other programs. Monitors website content and updates as needed. Ensures web content meets required marketing information as established by the National Association of State Boards of Accountancy. Develops and updates program standard operating procedures.

Percentage of time 15 Duties/Responsibilities

Communicates with faculty in monitoring enrollments and markets classes as needed. Reports on course completion task status. Collaborates with Communications team regarding program marketing strategy, including marketing language, target list/schedule, and promotional items. Participates in team meetings.

Percentage of time 10 Duties/Responsibilities

Assists with other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Dave Lakly

Recruitment Contact Email dlakly@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • UGAJobs (UGA's job board)
   • LinkedIn
   • Handshake
   • Indeed.com
   • HigherEdJobs
   • A current UGA employee
   • Other (please provide resource)
2. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents