Student Assistant - IE

Working Title: Student Assistant - IE

State Role Title:Institutional Employment/Federal Work Study

Position Type:Institutional Employment

Position Status: Part-Time

College/Division: Business Services

Department: 100119 - Arboretum

Pay Rate:Hourly

Specify Range or Amount: $13.24

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?No

Beginning Review Date:09-04-2024

About JMU:

Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

Support the PR/Marketing Specialist in the organization, facilitation, and execution of events at the Edith J. Carrier Arboretum.

Duties and Responsibilities:

1) Work as part of events team
2) Manage reservation requests and event registration forms (create, monitor, and update)
3) Send out professional confirmation and reminder emails for upcoming events
4) Update Pavilion reservations display regularly
5) Distribute marketing materials on and off campus at designated locations
6) Maintain Arboretum kiosks (Restock dog bags and refill with English and Spanish maps as needed; Check suggestion/comment boxes and refill with scrap paper and writing utensils; Remove trash, debris, or cobwebs from the kiosks; Replace old, outdated flyers with upcoming events or informational posters)
6) Support weekend and evening events at the Arboretum (this may be educational programs, weddings, or other facility rentals)
7) Support events and Arboretum functions as needed (i.e. taking photos, speaking to guests, running credit card transactions, setting up/breaking down tables and chairs, etc.).
7) Assist in Arboretum annual and semi-annual events such as plant sales (late April-early May; late Sept-October); wine & cheese event (fall and spring); and Harvest Fest (a Saturday in October)
8) Possible assignment to help facilitate our small art gallery.
9) Possible assignments to track down resources and build Arboretum connections across JMU.
10) Possible assignment to help improve our small gift shop and merchandise.

Qualifications:

*Some weekend and evening availability to support various events and programs required. (Weeks where the event assistant supports a weekend/evening activity they would not do as much in the office during the week).

*Successful candidate must be able to pass background check for running credit card transactions.

*Successful candidates will be self-starters, responsive communicators, able to follow directions, and follow-through tasks to completion.

Additional Posting Information:

Flexible scheduling of 6-15 hours/week (office hours are between 9 and 4, preferably on at least 2 different weekdays); additional weekend or evening availability as needed.

Conditions of Employment:

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

Students must have a 2.0 or better cumulative GPA.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.