TMD - Financial Analyst IV (General Ledger Lead)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00043706

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs highly advanced (senior-level) financial analysis and accounting work as well as professional administrative and policy work. Work involves preparing and reviewing the annual financial reports; administering financial processes and creating procedures; reviewing, analyzing, and evaluating financial data; tracking federal reimbursements; and recommending and approving appropriate action to resolve financial and regulatory problems. Also involves developing reconciliation procedures/standards, and cross-checking between Texas Military Department's (TMD) Accounting System (Centralized Accounting Personnel Payroll System (CAPPS)) and the Uniform Statewide Accounting System (USAS) for General Ledger, Budget, Accounts Payable, and Reimbursements. Position performs various accounting-related activities, such as accounting for amounts owed and paid to TMD and billing and collection duties. Reports to the OSA Chief Financial Officer. May supervise the work of others. Work under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Serves as subject matter expert pertaining to the cash flow for reimbursements to the agency.
• Oversees the development and implementation of effective techniques for evaluating the cash flow for federally reimbursed programs as well as documenting all processes in a detailed manner.
• Assesses and fully documents reconciliation findings and completes appropriate functions to rectify reconciliation issues.
• Utilizes accounting systems such as USAS and CAPPS to analyze, review, and reconcile data; reviews ad hoc reports using FMQuery - SIRS for accuracy and reconciliation of cash flow.
• Provides interpretation on technical questions of financial and regulatory compliance with applicable state and federal statutes and regulations.
• Oversees the administration of financial processes and systems developed to oversee financial or regulated entities.
• Ensures reliability and accuracy of Department's accounting data and confirms compliance with Generally Accepted Accounting Principles (GAAP) and various federal and state laws and regulations.
• Develops or produces complex reports for monitoring and reporting agency financial information.
• Processes summary journal vouchers for funding and expenditure adjustments.
• Analyzes and recommends improvements, adaptations, or revisions to business processes to increase efficiency.
• Coordinatesthe preparation of budgets and financial reports to provide management with expenditure data, trends, and recommendations. Informs management of budget deviations, problems, and events likely to affect operations.
• Answers inquiries from other out-of-agency personnel regarding departmental financial transactions.
• Codes, enters, and processes data into the CAPPs or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payment documents.
• Communicates with department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinateswith the Comptroller's office to reconcile accounting discrepancies.
• Investigates and reconciles complex accounting discrepancies.
• Attends work regularly and observes approved work hours in accordance with agency leave and attendance policies.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include evenings, holidays, and weekends.
• Perform other duties as assigned.

WORK HOURS: Monday - Friday, 8 hours a day, 40 hours a week



Qualifications:

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution Allowed)

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in Accounting, Business Administration, Finance, Economics, or a related field is generally preferred.

SUBSTITUTION:

• Additional years of experience in financial analysis, fiscal monitoring, economics, or relevant financial oversight activities may substitute for the required education on a year-for-year basis for up to four years.

EXPERIENCE:

• Five years of experience performing budget analysis, financial planning, auditing and fiscal impact analysis is required.
• Experience using Microsoft Office Software including Outlook, Word and Excel is required.

PREFERRED EXPERIENCE:

• Experience working with CAPPS Financials and/or PeopleSoft modules is preferred.
• Experience working with Microsoft Power BI or Tableau is preferred.
• Experience with budget and general ledger or financial reconciliations is preferred.
• Experience analyzing and designing complex formulas and spreadsheets is preferred.
• Experience creating training materials is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• A valid driver's license is required. The ability to obtain a Texas Driver's License will be required within the first 30 days of employment. Satisfactory driving records are required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: E-Verify Poster.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• GAAP (Generally Accepted Accounting Principles) and procedures affecting the maintenance of accounting records and automated accounting systems;
• Texas state government processes, policies, and procedures;
• Financial analyses and examination procedures for regulated entities, financial and industry terminology and practices, and statistical analysis;
• Organizational development and management practices as applied to the analysis, evaluation, development, and implementation of policies and procedures;
• Methods and procedures analysis techniques;
• Military structure and organization; and
• Revenue deposit procedures.

Skill in:

• Communicating effectively both orally and in writing;
• Using computers, applicable software, and data modeling;
• Exercising logic and reasoning to define problems, establish facts and draw valid conclusions, and make decisions that support business objectives and goals; and
• Keen problem-solving ability and advanced written and verbal communication skills with all levels of management.

Ability to:

• Administer financial processes and systems;
• Analyze problems and recommend and present alternative solutions;
• Understand how work is prioritized and will work on behalf of the team to accomplish set goals and objectives;
• Meet deadlines, high-level attention to detail and handle multiple tasks;
• Develop and interpret policies, procedures and regulations;
• Perform and interpret numerical analyses;
• Prepare complex and concise reports within required timeline without sacrificing integrity of data;
• Remain organized and flexible in a multi-demand and constantly changing environment;
• Convey complex financial information in a manner that is easily understandable;
• Present complex financial information to large groups;
• Work with a variety of stakeholders, both internal and external;
• Coordinate and track the work of others;
• Establish effective working relationships with supervisor and co-workers; and
• Work in a military environment.

PHYSICAL/WORKING CONDITIONS

Work is typically in a sedentary office setting, spending more than 80% of the time sitting at a desk operating a computer and telephone. May lift, carry, move, and/or set up equipment and materials that weigh up to 25 pounds. Requires approximately 10% travel.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservists, or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 36A Financial Manager

United States Navy: No military equivalent

United States Coast Guard: F&S Finance and Supply (Warrant)

United States Marine Corps: 3404 Financial Management Officer

United States Air Force: 6F0X1 Financial Management and Comptroller

Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate based on race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or the provision of services.