TMD - Human Resources Specialist III (HR Generalist)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045503

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs complex (journey-level) human resources (HR) management work in support of various human resources and administrative functions, to include administering Texas Military Department's (TMD) classification and compensation program. Work involves performing a variety of classification functions including, but not limited to assisting with classification audits and reviewing, creating and preparing job descriptions, and validating Fair Labor and Standards Act (FLSA) designations. Reports to the Human Resources Manager and works under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Works in coordination with HR Compensation Specialist to ensure classification and compensation are aligned properly and with the Texas State Auditor's Office guidance.
• Responsible for the coordination and administration of human resources activities related to employee classification.
• Compiles and analyzes statistical data for the agency's classification program.
• Works with the Human Resources Manager and Assistant HR Director to train and educate managers/supervisors on classification-related and FLSA issues.
• Assists with interpreting and ensuring compliance with all applicable laws, rules, policies, and procedures related to classification and FLSA management.
• Maintains, updates, and ensures adherence to agency career ladders.
• Prepares and revises job descriptions to ensure proper classification for new or current positions.
• Assists Compensation Specialist in completion of job analyses and job audits and reviews/updates job descriptions as necessary.
• Reviews job descriptions to ensure Fair Labor Standards Act (FLSA) compliance and appropriate designations.
• Provides advice to employees, managers, and HR staff on issues, rules, policies, and regulations related to classification and FLSA designations.
• Assists internal and external customers with conducting and coordinating classification compliance audits.
• Compiles and analyzes reports using data from relevant sources for various reporting needs.
• Helps create and update HR-related training materials and user guides.
• Collaborates with HR Staffing Specialists on job descriptions to ensure proper classification compliance and FLSA designations.
• May assist in processing personnel actions and reviewing completed personnel actions to ensure conformity with agency, state, and federal regulations.
• Serves as backup to HR Compensation Specialist.
• Serves as delegated admin for TDIS.
• Assists the HR Team in carrying out various human resource programs and procedures.
• Contributes when needed to recruiting efforts such as screening applications, completing pre-employment reference checks, and assisting with candidate communication.
• Supports HR projects and initiatives as assigned by management.
• Compiles and analyzes human resources and/or position data from HR-related surveys and questionnaires, such as job audit questionnaires.
• Assists new hires and existing employees with the DOD Common Access Card (CAC) process.
• Coordinates or conducts background checks.
• Ensures employee job descriptions are updated and maintained in employee files.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Performs related work as assigned.

WORK HOURS: Monday - Friday, 8 hours a day, 40 hours a week



Qualifications:

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required (substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in human resources management, business administration, organizational development or related field is preferred.

SUBSTITUTION:

• Additional years of experience working in human resources may substitute for the required education on a year-per-year basis.

EXPERIENCE:

• Two years' experience working in human resources is required.
• Experience using Microsoft Office applications including Outlook, Word and Excel is required.

PREFERRED EXPERIENCE:

• Experience with creating and reviewing job descriptions is highly preferred.
• Experience performing compensation or classification analysis, design and/or administration is preferred.
• Experience with the State of Texas classification plan and compensation system is preferred.
• Experience compiling and analyzing data and generating reports is preferred.
• Experience using the HR/Payroll module of the Centralized Accounting Personnel and Payroll System (CAPPS) is preferred.
• Experience using SharePoint, Adobe Pro, PeopleSoft, and/or Visio is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Human Resource Certification Institute (HRCI) Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification, Society for Human Resource Management (SHRM) certifications SHRM-CP or SHRM-SCP or Certified Compensation Professional (CCP) is preferred.

OTHER REQUIREMENTS:

• The selected candidate must complete security clearance. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85P. Completed forms are submitted to the OPM for the background investigations.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• general HR management principles and practices
• federal, state, and local laws, statutes and regulations related to classification issues
• Texas state agency personnel policies and procedures
• classification principles and practices
• interpreting FLSA laws and regulations
• Texas State's Position Classification Plan and Compensation system

Skill in:

• problem solving and analysis
• effective verbal and written communication
• proofreading and verifying data entry for accuracy, completeness, and compliance
• compiling and preparing forms and reports in a timely manner
• operating a personal computer using MS Word, Excel, PowerPoint, CAPPS, and other various software applications
• developing and/or maintaining database, word processing and spreadsheet programs

Ability to:

• identify, research, compile and analyze information
• create and prepare various reports
• understand, interpret and explain policies and procedures
• manage multiple projects and meet established deadlines
• use independent judgment in prioritizing and determining daily responsibilities
• be fair and impartial
• act in the best interest of the agency and maintain the highest level of confidentiality
• provide quality customer service in a courteous and professional manner
• establish and maintain effective working relationships
• communicate tactfully and effectively with others
• work in a military environment

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Regularly bends, stoops or squats to perform filling. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty - Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 42A Human Resources Specialist

United States Navy: NC Navy Counselor

United States Coast Guard: HRM10 Human Resources

United States Marine Corps: 0111 Administrative Specialist

United States Air Force: 3F0X1 Personnel

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResources.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.