Position Information

TXDOT's Galveston-Bolivar Ferry operation is looking to hire a safety and team-oriented Contract Specialist who can manage and handle contracts for the ferry operation. TXDOT's Galveston-Bolivar Ferry operation is a 24/7, 365 days, inland maritime operation based out of Galveston, Texas. We safely transport vehicles and passengers on a 3-mile route between Galveston and Port Bolivar, Texas. TXDOT provides a variety of resources to help our employees succeed.

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Specialist III

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist III

• Assists with contract negotiations.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Ensures contracts are payable and meet all legal requirements.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares cost analysis studies for contracts.
• Performs other job responsibilities as assigned.

Contract Specialist IV

Includes all essential duties for Contract Specialist III as well as:

• Reviews, coordinates and processes routine open records requests.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Contract Specialist III

Education: Bachelor's degree in business administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

• • Valid driver's license. This position requires driving a state vehicle.
  • For Galveston Ferry Operations: Must have or obtain a Transportation Worker Identification Credential (TWIC) within 90 days of employment.

Contract Specialist IV

Education: Bachelor's degree in business administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience: 4 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

• • Valid driver's license. This position requires driving a state vehicle.
  • For Galveston Ferry Operations: Must have or obtain a Transportation Worker Identification Credential (TWIC) within 90 days of employment.

Preferred Qualifications:

• Excellent communication and organizational skills.
• Knowledge in utilizing computers.

Competencies:

Contract Specialist III

• Extensive knowledge of:
  • Applicable computer operating systems and relevant applications.
  • Generally accepted accounting principles, procedures and terminology
  • Contract record-keeping
  • Contract billing procedures
• Considerable knowledge of:
  • Contract development and oversight
• Expert skill in:
  • Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
• Proficient skill in:
  • Prioritizing and organizing work assignments
  • Using standard office equipment
  • Using computers and applicable programs, applications, and systems.
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.

Contract Specialist IV

• Extensive knowledge of:
  • Contract development and oversight
• Proficient skill in:
  • Maintaining a safe and effective working relationship with others.

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)