NYC Health + Hospitals/Bellevue is America's oldest public hospital, established in 1736. Affiliated with the NYU School of Medicine, the 844-bed hospital is a major referral center for highly complex cases, with its 6,000 employees including highly skilled, interdisciplinary clinical staff. It sees more than 110,000 emergency room visits and 500,000 outpatient visits annually. Bellevue is an academic medical institution of international renown. We have served as an incubator for major innovations in public health, medical science, and medical education. Bellevue is a Level I Trauma Center delivering around-the-clock care in adult, pediatric, psychiatric and pediatric psychiatric emergencies as well as in the nationally-designated categories of cardiology, neurology, toxicology, and neonatology. In addition to providing comprehensive inpatient and outpatient state-of-the-art care Bellevue is a city-wide medical specialty referral source. Bellevue's clinical centers of excellence include: Emergency Medicine and Trauma Care; Cardiovascular Services; Designated Regional Perinatal Center and Neonatal Intensive Care Unit (ICU); Comprehensive Children's Psychiatric Emergency Program; and Cancer Services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Provides assistance in the administration and supervision of activities within the Outpatient Psychiatry Clinic. Assist Administrator and Coordinating Manager A in ensuring that all policies and procedures are met and implemented appropriately. Plans, controls, and coordinates administrative and office operations.

Responsibilities:
• Provides administrative support to Division Administrator and Coordinating Manager B.
• Supervise and evaluate Clerical staff including quarterly performance improvement reviews.
• Coordinate with Inpatient Unites to arrange scheduling of Aftercare appointments (including requesting insurance verification).
• Manage and maintain data for the Aftercare Community intakes (including Aftercare and Intake Log)
• Prepare monthly reports for Community Intakes.
• Report Aftercare No-shows to Clinical Leadership by 12 noon daily when applicable.
• Monitor department's Detail Appointment Log and ensure patients are checked out and follow-up appointments scheduled.
• Monitor Adult BH Referral Work queue and schedule appointment as directed by Clinical Leadership document outcomes in EPIC.
• Collaborate with clinicians to obtain medication pre-authorization for patients in OPC.
• Submit purchase orders through Procurement System for supplies, equipment, etc and follow-up.
• Monitor supplies in OPC and order as needed through Procurement System.
• Conduct Environmental Rounds (including Adopt-A-Floor during surveys), report deficiencies and submit tickets to 1Fix and track completions on log in shared folder.
• Respond to all email request by close of business.
• Perform other duties as needed.

Minimum Qualifications
1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
2. A satisfactory combination of education, training and experience.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs