General Support Staff-Office & Admin Specialist

Job Details

Working Title: General Support Staff
Job Class: Office and Administrative Specialist
Agency: Chiropractors Board

• Job ID: 80517
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Part-Time/32 hours/week
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/26/2024
• Closing Date: 10/02/2024
• Hiring Agency/Seniority Unit: Chiropractors Board / Chiropractors Board-AFSCME
• Division/Unit: Board of Chiropractors
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.02 - $25.03 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Chiropractors Board
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota Board of Chiropractic Examiners is a state agency dedicated to the protection of the public through regulation of chiropractic practice. This position exists to provide customer service functions, support the continuing education coordinator, support the licensing coordinator, and provide administrative support as needed. This includes:

• Answering phone calls and greeting and assisting visitors.
• Handling mail.
• Assisting in preparing deposits.
• Verifying and entering data; scanning and filing documents.
• Providing administrative support for Continuing Education Coordinator by reviewing applications for accuracy, performing data entry, and generating correspondence.
• Providing administrative support for Licensing Coordinator by assisting in processing applications for licensure, registration, or renewals.
• Provide other administrative and clerical support to MBCE staff as requested.

Qualifications

Minimum Qualifications

• Knowledge of communication sufficient to perform the job duties described above, using reading, writing and speaking skills.
• Knowledge of current data entry procedures.
• Data entry skills sufficient to read source documents and enter data into specific data fields.
• Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail.
• Keyboarding/typing skill, using Microsoft Word or equivalent software, sufficient to produce memos, form letters and correspondence in an efficient and timely manner.
• Ability to compute basic math sufficient to generate cash receipts, verify totals and prepare a daily deposit.

Preferred Qualifications

• Knowledge of and experience with a variety of workplace equipment such as computers, printers, and scanners.
• Experience with Microsoft Word, Excel, and Outlook.
• Technical aptitude to learn agency specific software programs.
• Attention to detail.
• Critical thinking skills.
• Ability to work both independently and as part of a team.
• Ability to prioritize workflow in a fast-paced environment.
• Ability to follow specific protocols.

Physical Requirements

• Ability to lift up to 20 lbs.
• Ability to sit/stand for extended periods of time.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.This position requires successful completion of pre-employment reference checks.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Ridge Pidde at ridge.pidde@state.mn.us . If you have questions about the hiring process, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us .

About Chiropractors Board

The Minnesota Chiropractic Boardexists to protect the public through effective licensure and enforcement of the statutes and rules governing the practice of chiropractic to ensure a standard of competent and ethical practice in the profession.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.