Office & Admin Specialist - Document Management Specialist

Job Details

Working Title: Document Management Specialist
Job Class: Office and Administrative Specialist
Agency: Public Employees Retire Assoc

• Job ID: 80233
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/13/2024
• Closing Date: 09/19/2024
• Hiring Agency/Seniority Unit: Public Employees Retire Assoc / Pub Employ Retire Assoc-AFSCME
• Division/Unit: Personnel / Eligibility & Outreach
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: AIM
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Under general supervision, this position processes and maintains records within the agency's Docuware system. This position supports the PERA agency, the Account Information Management division and the Central Support Services staff by converting existing microfiche to an electronic document management system and fulfilling daily requests for microfiche conversion. This position is also responsible for prepping mail for scanning, document scanning and verifying documents after scanning.

This position will work in the PERA St. Paul, MN office.

Qualifications

Minimum Qualifications

• Data entry/database management skills sufficient to accurately enter data, maintain database, and effectively retrieve information from multiple databases
• Language skills sufficient to speak, read, write, understand and respond to written and spoken communications
• Typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy
• Ability to check completed work for spelling, grammar, punctuation, and format
• Move items weighing up to 25 pounds on a regular basis

Preferred Qualifications

• Experience using optical scanning technology
• Experience with proofreading and quality assurance
• Experience with Public Employees Retirement Association (PERA) or MN State Retirement Systems (MSRS) data systems
• Knowledge of the provisions of Minnesota Government Data Practices

Physical Requirements

Requires daily lifting of items weighing up to 25 pounds such as file boxes or heavier materials with help from others, and/or lifting and carrying light objects frequently. Requires reaching and squatting to retrieve files. May also need to sit for long periods.

Additional Requirements

It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past State employees only)
• Criminal History Check
• Employment Reference Check
• Social Security and Address Verification
• Education Verification
• Driver's license check

**The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

Contact Megan Lichty at PERAHR@mnpera.org if:

• You have questions about this position
• You are an individual with a disability and need to request an accommodation for a scheduled interview
• You wish to receive consideration as a Connect 700 Program applicant, apply online, e-mail the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lichty at PERAHR@mnpera.org .

About Public Employees Retire Assoc

The Public Employees Retirement Association (PERA) administers retirement plans for Minnesota public employees, serving over 440,000 individuals from 2,100 agencies. We pay monthly retirement benefits to more than 125,000 retirees, members with disabilities, and survivors. Discover your potential-work for PERA.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement < Remove this bullet if this position is not eligible for tuition reimbursement >
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.