Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

8:00 A.M - 4:00 P.M

Job Description

Purpose of Position:

This class of positions encompasses clerical and data analysis related office activities utilizing manual and automated office systems for the Infection Prevention Department. The Assistant Coordinating Manager (ACM) is an integral member of the Nursing Professional Development team. The ACM supports the education department processes to ensure the attainment of the organizational mission, vision, and implementation of the organizational strategic plan.

The ACM supports the education team by ensuring the smooth onboarding of staff and affiliates. Manages office processes and ensures that training environments are prepared and ready for staff training at all times. In collaboration with team members, maintains professional workspace with required equipment/supplies ready and available for training purposes.

Assignment

Under supervision, with latitude for independent judgment, performs supervisory and/or moderately

difficult clerical and analysis duties.

Examples of Typical Tasks:

1. Aggregates and perform data analysis of infection control data (Hospital acquired infections, communicable diseases)
2. Assists in preparing meeting presentations, which includes updating PowerPoint presentations and Excel line lists and charts.
3. Systematically maintains Joint Commission readiness documents
4. Acquires required signatures for paperwork (e.g., policies, minutes)
5. Aggregates, inventories alerts, and advisories from LHD and regulatory agencies
6. Assists in overall document departmental organization
7. Check and manage messages for the department voicemail
8. Check the daily work calendar and ensure coverage of all meetings
9. Prepare meeting handouts for the Director
10. Transcribes data into a shared drive
11. Report out at Huddle as per assignment
12. Email routine reports as assigned
13. Manage phones, messages, and appointment scheduling
14. Communicates weekly and monthly reports to leadership
15. Complies reports from various departments for the Infection Control Committee Meeting
16. Sends reminders (written/ oral) to the respective units and leadership group regarding scheduled classes
17. Prepares A-V equipment and materials for infection control activities
18. Schedule and set up venues (classroom, conference room, or auditorium)
19. Posts/disseminates departmental information, flyers, and updates
20. Maintains infection control files (rounds) and generates correspondence and follows up in related issues
21. Pick up and distributes mail
22. Carries out typing activities as needed
23. Transcribes and maintains required Infection Prevention and Control including meeting minutes, agendas, and attendance sheets.
24. Inventories, orders, and maintains adequate office supplies for the department
25. Other assigned duties as needed

Minimum Qualifications
1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
2. A satisfactory combination of education, training and experience.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

Vacancy Control Board Number

VCB #: KIN-04242024-1235