TCEQ - Administrative Assistant V

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ's strategic and efficient Water Quality Division! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

TELEWORK

This position offers a work life balance with an opportunity for a hybrid work schedule with a minimum 2-day work in office.

YOUR FUTURE TEAM

As part of TCEQ's Office of Water, you would contribute to ensuring clean and available water and protecting Texas' water resources.

This position is a member of our Water Quality Division.

See details about what we do.



Qualifications:

KEY QUALIFICATIONS

• Experience working with state and/or federal regulations for public information requests.
• Experience working in multiple databases completing data entry assignments.
• Experience drafting and preparing letters, reports, memos, and/or other correspondence.

HERE'S WHAT YOU'LL BE DOING...

• Assist in coordinating Public Information Requests (PIRs), identifying and tracking information between Water Quality Division (WQD) and other divisions and agency staff; preparing responses, reports, and documents for upper-level management and legal staff; and preparing related correspondence. Respond to inquiries regarding WQD data, data management issues, central files, and PIRs.
• Prepare formats for correspondence, reports, forms, and other documents using the agency's Correspondence Style Manual for mail out; make photocopies; and mail out correspondence. Assist with mass-mail outs, requests by division staff for copies, files being ordered, etc. Provide backup for WQAP proxy box and quarterly outreach meeting.
• Serve, prepare, and coordinate division surplus and assist with division inventory. Provide backup for the receptionist, answering telephone calls, providing basic information, and routing calls to appropriate staff; greet and assist visitors. Distribute mail and maintain logs for overnight mail.
• Respond to requests for files, and coordinate with Central Records and Chief Clerk's Office. Assist with special projects; and participate in training new employees and cross-training coworkers.

EDUCATION & EXPERIENCE

• Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

Transcripts/College Hours or Course Work: A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above. See instructions on how to attach documents.

OR

• Two years as an Administrative Assistant IV at TCEQ.

Do you think you are good fit for our team?

We would love to talk to you.

BENEFITS:

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner

CURRENT TCEQ EMPLOYEE

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Administrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Administrative Assistant V series.

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.