TCEQ - Administrative Assistant V

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

TELEWORK

This position offers an opportunity for a hybrid work schedule with a minimum 2-day work in our Houston Regional Office.

BENEFITS

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ

YOUR FUTURE TEAM

As part of TCEQ Compliance and Enforcement, you would help ensure that those we regulate comply with the state's environmental laws.

This position is a member of our Coastal & East Texas Area Division.

HERE'S WHAT YOU'LL BE DOING

• Respond to Public Information Requests (PIRs) for Air, Water, and Waste regulatory programs, ensuring compliance with the Texas Public Information Act and related procedures. Interpret requests and queries databases for responsive information. Coordinate fulfillment of requests with the Central File Room, Copy Center, and Program Area contacts. Track progress of assigned PIRs and takes action to resolve issues.
• Maintain and coordinate the regional records system to include coding, retention, storage, access, and destruction of technical program records. Monitor records management activities to ensure conformance to agency standards and program requirements. Initiate correction of nonconformities. Serve as point of contact for communicating and implementing requirements relating to program records.
• Assist in the development of work standards. Advise and/or trains technical and administrative support staff engaged in records management, responsive information analysis, and the PIR process. Conduct audits and makes recommendations for process improvement.
• Provide administrative support with retrieving incoming mail, processing outgoing mail, customer reception, and answering phone calls. Handle and process cash for the region. Develop and maintains databases and record keeping and filing systems using cloud tools. Develop written Standard Operating Procedures for administrative functions.

Qualifications:

KEY QUALFIICATIONS

• Experience in screening and/or processing Public Information Requests
• Experience having primary responsibility for overseeing a records management system for a large or complex organization

EDUCATION & EXPERIENCE QUALIFICATIONS

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

OR

Two years as an Administrative Assistant IV at TCEQ.

TRANSCRIPT/ COLLEGE HOURS or COURSE WORK:

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Administrative Assistant V state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Administrative Assistant V series.

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.