Financial Specialist Advanced (DOT/D1 #19322)

$18.34 - $29.34 Hourly

$38,140 - $61,024 Annually

This position is a Pay Band 55

Posting Details

Interviews are anticipated to be conducted within two (2) weeks of closing date.

Why does the job exist?

This position exists as the internal control between the Purchasing Department and Accounting Department by performing the following:

* Provides financial assistance in the Accounting Department by auditing, processing, and reconciling transactions.
* Review and reconcile transactions for compliance with accepted accounting principles and standards.
* Coordinates accounts payable activities with the purchasing function; reviews transactions for documentation of obligation, payment authorization, timely payment, and accurate recording and confers with vendors.
* Assists in maintaining District One's bulk fuel, stockpiles and per diem vouchers.
* Position requires constant daily interaction with District One crews, sections and vendors to request paperwork needed, corrections and various needs to complete payment auditing process.

How does it get done?

* Performs paraprofessional accounting work in the maintenance, review, and reconciliation of financial records to ensure compliance with accepted accounting principles, standards and Department policies and procedures.
* Sort invoices and statements, matching invoices and packing slips to purchase documents within 40 hours.
* Maintain fiscal records by reviewing purchase requisitions, vouchers, receipts, and other documents; enters data onto computer spread sheets, ledgers, worksheets, and other forms; compares
data contained in a variety of financial records to detect errors/discrepancies; reconciles accounts/records; and extracts and compiles information from records as required.
* Monitors budgets by reviewing fund balances and reporting overages and shortages to superiors; coordinates account payable activities with the purchasing department; reviews transactions for
documentation of obligation, payment authorization, timely payment, and accurate recording; confers with vendors.
* Handle warrant holds request for the district. Request modification to purchasing document to match invoice.
* Liaison For District One Non-Capital and Capital transfer and Fixed Assets and Utilities.
* Notifies vendors of any invoice correction within fifteen (15) working days of receipt of documents. Assists in completed and maintenance of District One's bulk; stockpiles process per diems; and
Employee vendor W9.
* Assist supervisor in their absence or when needed. Attend all NMDOT mandatory work-related training as required.

Who are the customers?

NM Department of Transportation District One Staff.

Ideal Candidate

The Ideal Candidate should have solid knowledge and the following experience:

* Experience of the Department of Finance and Administration's Manuel of Accounting Practices (MAP) requirements for the general ledger.
* Advanced experience in monitoring different revenue sources such as other state funds and federal funds.
* Advanced experience in capital asset tracking and reporting.
* Advanced experience in financial statement and note preparation.
* Pay strong attention to detail.
* Strong organizational skills.
* Ability to work in a team environment.
* Training and customer service experience.

Minimum Qualification

High School Diploma or Equivalency and two (2) years of experience in bookkeeping, accounting and/or finance. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License. Business reference check and Driver's License verification are also required, and employment is conditional pending results.

Working Conditions

Office setting. Exposure to Video Display Terminal (VDT). Extensive use of personal computer and telephone. Required to regularly sit, walk, stand, bend or twist at the neck occasionally. Reaching forward, repeating the same hand, arm and finger motions many times, finger dexterity. Meet deadlines with severe time constraints. Interact with the public and employees. Some travel and overnight stay required of this position.

Supplemental Information

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Agency Contact Information: Kathrine Martinez (575) 313-4218. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.