Procurement and Financial Coordinator (ECECD #10115982)

$23.07 - $36.91 Hourly

$47,989 - $76,782 Annually

This position is a Pay Band 65

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

VISION: All New Mexico families and young children are thriving

MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.

The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five and ensuring that families in every corner of the state can access the services they need.

Why does the job exist?

Assists division in elements of procurement, payable tracking and ensure proper utilization of over $300 million in state, federal and other funds. Maintain record keeping of division purchases, quotes, contract documents and agreement. Represents the division as lead contact for procurement related questions and coordinates purchasing and lease renewals for the division. Other administrative and financial duties as assigned.

How does it get done?

Prepare regular reports for the Human Services Department (HSD) on Temporary Assistance for Needy Families (TANF) funding for Child Care and Pre-K transfers, as well as other legislative, budget, and financial reports as needed. Develop and maintain a database and records for division contracts, agreements, and related financial information. Track and manage ECEN purchase orders, coordinate routine purchasing activities, and ensure timely processing of division accounts payable transactions. Monitor payment status on purchase orders and identify under-utilized funds. Assist with modifications to purchase orders and the development of purchase orders for the current and upcoming fiscal years. Serve as the division contact for all vendor relations and related activities. Support the identification of contracts for renewal and coordinate with division staff on the use of various accounting codes. Assist other agency staff with procurement for bureau activities and provide information on current expenditures from SHARE, internal tracking, and other activities.

Who are the customers?

Internal agency leadership and staff, executive and legislative leaders and their teams, early childhood policymakers and advocates, as well as providers and children involved in childcare, nutrition, and prekindergarten programs.

Ideal Candidate

The ideal candidate will be familiar with the state procurement code and have experience with state agency procurement processes, including requisitions, purchase order development and change orders, as well as contract and RFP development. They should be able to complete complex, detail-oriented assignments with accuracy and possess strong communication skills. The ability to establish priorities and manage multiple responsibilities to meet deadlines is essential. Experience with SHARE financial systems and knowledge of Excel or .csv outputs, including pivot tables and formulas. Additionally, the candidate's personal work goals should align with the agency's mission and vision.

Minimum Qualification

Bachelor's degree in Finance, Accounting, Economics, or Business Administration and two (2) years of directly related experience in budgeting, accounting and/or auditing. For use at the State Investment Council Only: any budgeting, accounting and/or auditing experience is acceptable. Substitutions apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information: Consuelo Mondragon (505) 469-1445. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.