Financial Coordinator Advanced (PED #75355)

$29.58 - $47.33 Hourly

$61,531 - $98,449 Annually

This position is a Pay Band 75

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. THIS POSTING WILL REMAIN OPEN UNTIL POSITION HAS BEEN FILLED.

Position may be operating through our satellite office in Albuquerque, NM based on home address and availability.

AGENCY
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.

The New Mexico Public Education Department's Charter Schools Division (CSD) is driving student success in New Mexico by supporting excellent authorizing practices and charter schools that provide innovative, quality education.

Why does the job exist?

This position will provide administrative support to the Charter Schools Division (CSD) in managing a $3M+ annual budget, to include procurement, budgeting with in SHARE and OBMS. Additionally, this position will be responsible for managing legislative appropriations made to charter schools. This position performs standardized work procedures related to program management and financial management for the Charter Schools 2% fund, legislative appropriations, charter school financial closure processes and support to the Division as needed and requested.

How does it get done?

1) Review and evaluate requests for reimbursements of legislative appropriations made to charter schools; provide technical assistance and justifications for denying or approving reimbursements.

2) Annually draft, log, and coordinate routing for division contracts (including intergovernmental agreements and/or professional services contracts); prepare and track vendor payments; prepare contract management information as needed, into reports that help manage the Division's procurement. Accurate work with contracts, payments and reimbursements, including procurement, travel, IGA and contract management.

3) Provide reports from SHARE and OBMS on Charter 2% funds and on Legislative Appropriations managed by the CSD. Provide financial reports to CSD director and to the Public Education Commission's finance subcommittee. Keep organized records of all fiscal operations. Maintain documentation in an orderly manner. Prepare annual financial reports, draft and respond to program and financial audits.

4) This position will lead financial aspects of a charter school closure processes to ensure proper accounting of school records and disposal of school assets, in accordance with the division's school closure protocol and assist the Division in charter school financial data collection and monitoring.

Who are the customers?

Secretary of Education, Deputy Secretaries, Director of Finance and Operations, Director of the Charter Schools Division/Options for Parents and Families division, division staff, department colleagues, charter schools and the Public Education Commission.

Ideal Candidate

Ideal candidate may have:
Strong budget management experience. Able to create and use Excel pivot tables to regularly monitor and report on budget status. Relentless attention to detail, accuracy and follow up with PED colleagues, schools, vendors and other partners to ensure timely financial processes. Experience with SHARE financial system, procurement experience, excellent record of customer service. Understanding of and attention to the importance of high visibility of charter schools work and public records.

Minimum Qualification

Bachelor's degree in Finance, Accounting, Economics, or Business Administration and five (5) years of directly related experience in budgeting, accounting and/or auditing. For use at the State Investment Council Only: any budgeting, accounting and/or auditing experience is acceptable. Substitutions apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 9 years of experience OR High School Diploma or Equivalent AND 9 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 7 years of experience Associate's degree or higher in any field AND 9 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 5 years of experience 4 Master's degree in the field(s) specified in the minimum qualification AND 3 years of experience 5 PhD degree in the field(s) specified in the minimum qualification AND 1 year of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico's Driver's License.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Some occasional travel is required for meetings and conferences.

Supplemental Information

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Agency Contact Information: Corina Chavez. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.