TCEQ - Administrative Assistant Program

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources. For details on the amazing benefits we provide, please see here Benefits and Perks at TCEQ.

TELEWORK

This position offers an opportunity for a hybrid work schedule within the state of Texas based on business needs.

HOW DOES THE PROGRAM WORK?

This program is designed to collect a pool of candidates. It will be used to fill multiple, open positions across different cities in Texas. It will remain open until filled.

Hiring managers will request candidates with specific work experience and geographic preferences. Candidates who match the specification will receive an email inviting them to schedule an interview with the hiring manager. Once interviews are complete, the hiring manager will make a final selection. Interviews take place on a first-come, first-served basis.

HERE'S WHAT YOU'LL BE DOING

• Respond to Public Information Requests (PIRs), track progress of assigned PIRs and take action to resolve issues.
• Prepare and/or proofread correspondence, spreadsheets, and reports. Purchase equipment/supplies and coordinate travel.
• Process incoming and outgoing mail, provide customer service, and answer multi-line phone systems. Comfortable with using Microsoft Word, Excel and other database/software systems.
• Develop and maintain databases, record keeping and filing systems. Scan, fax and operate standard office equipment.
• Perform staffing functions related to recruitment, processing new and separating employees, etc. Conduct audits and make recommendations for process improvement. Assist with special projects as needed.

*This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.



Qualifications:

EDUCATION & EXPERIENCE QUALIFICATIONS

Classification

Minimum Qualifications

Salary

Administrative Assistant III

High school diploma or its equivalent plus one year of full-time experience providing administrative and/or clerical support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each 6 months of the required experience.

$3,392.00 monthly

Administrative Assistant IV

High school diploma or its equivalent plus 3 years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each 6 months of the required experience.

OR

Two years of full-time TCEQ experience as an Administrative Assistant III.

$3,741.00 monthly

Administrative Assistant V

High school diploma or its equivalent plus 5 years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of 4 years.

OR

Two years as an Administrative Assistant IV at TCEQ.

$4,137.00 monthly

TRANSCRIPT/ COLLEGE HOURS or COURSE WORK:

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.